What happens to a mail clerk's accountable mail record when their DD Form 285 is revoked?

When a mail clerk's DD Form 285 is revoked, the process for handling the accountable mail record is significant because it directly affects the continuity of accountability. In this situation, the record is modified as necessary each time the mail clerk’s responsibilities change or when the DD Form 285 is no longer valid. This reflects the need for an accurate and up-to-date record that can account for any changes in personnel, ensuring that the tracking of accountable mail remains secure and reliable.

The focus on continuous updates in the record helps maintain organizational integrity and accountability, as it is crucial for managing sensitive mail. By changing the record, the organization ensures that the previous clerks' records are acknowledged but not misused. This practice prevents any potential mishandling of accountable mail, keeping it under proper oversight until a new clerk assumes responsibility or a new DD Form 285 is established.