Why might a mail clerk use a mail merger tool?

A mail merger tool is primarily utilized to combine a template document with a set of data, enabling the creation of personalized correspondence for each recipient. The correct answer emphasizes the efficiency of preparing bulk mailings that still maintain a level of customization. This is essential for communicating with a large audience while also making each piece feel individualized, which can significantly enhance engagement and response rates.

When organizing bulk mailings, a mail merger allows the clerk to streamline the process by automatically inserting relevant details, such as names and addresses, into the prepared letters or documents. This automation saves time and reduces the likelihood of errors associated with manually entering information for each individual piece of mail. In contrast, other options may not align with the core functionality of mail merge tools, as they focus more on deletion tasks, general customization for individual letters without bulk processing, or the creation of promotional materials rather than correspondence.